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Colchester2020 Travel Plan Club

Terms of Reference

Colchester2020 Travel Plan Club
Travel Choices – Healthy Future

1. Vision
By 2020, Colchester’s Travel Plan Club will be hailed as a leader in promoting sustainable travel choices.  People will think before they travel and choose from the range of travel options available to benefit from improved health, reduced congestion, financial savings, a better environment and a reduction in their carbon footprint.

2. Scope

  1. Internal promotion

    2. The Travel Plan Club’s priority and focus will be promoting Travel Plan measures and travel habit change within its member organisations. Through this, reduced reliance on the private car and effective use of alternatives will be encouraged.  The Travel Plan Club will be strengthened and its profile raised, gaining a reputation as an expert in the field of promoting sustainable travel, and able to showcase best practice in the field of Travel Planning.

  2. Networking

    3. To extend the Club’s influence and for the wider community to benefit from the best practice and expertise developed, the Travel Plan Club will develop a network of interested groups and individuals, including local interest and business forums, transport providers and those involved in developing other types of travel plan e.g. area-wide and for schools.  This will maximise the ability to exchange information about the need for habit change, raise awareness, promote best practice and exploit synergies.

  3. Lobbying

    4. The Travel Plan Club will advise and inform the Colchester2020 Transport Sub Group on key issues that fall within the scope of the group or directly affect the achievement of objectives.  Lobbying at all levels from local through to national by Colchester2020 will be tailored accordingly.

3. Accountability
The Travel Plan Club will report to and be accountable to the Colchester2020 Transport Sub Group

4. Objectives
The Travel Plan Club will support Colchester2020 in achieving its sustainable travel goals through a set of short term and long term objectives:

The Club’s short term objectives (within next 12 months) will be to:

  1. Increase the membership of the Club
  2. Raise the Club’s profile and awareness of it’s work locally, in turn
    1. Increasing membership
    2. Establishing the Travel Plan Club as an expert, including advising members
    3. offering new members best practice examples, a Travel Plan starter pack, a travel plan measures pick list, advice and support
  3. Establishing baseline data on which to measure future progress

These will be achieved through delivery of;

  1. A review of best practice locally, nationally and internationally
  2. Establishment of a work-place travel plan starter pack and membership offer package
  3. Consolidation of the knowledge and experience of the Travel Plan Club members
  4. Improved branding and marketing of the Travel Plan Club,
  5. On-going dialogue between the Colchester2020 Transport sub group and Club members on key issues
  6. A generic surveying tool, to be developed, for use across the Travel Plan Club members
  7. A network of people and groups, to be established, with an interest in sustainable transport who can influence or be influenced.

The longer terms objectives will be to agree year on year improvements in:

  1. Reducing Colchester’s overall Carbon footprint through tackling the travel-related footprint of the 2020 Travel Plan Club member organisations.
  2. Lobbying for improvements to, increase buy in for and uptake of, the range of alternatives to single occupancy car travel, especially the most sustainable modes of walking and cycling to encourage improved public health in Colchester.
  3. Continue to grow the number and range of member organisations

5. Becoming a Member of the Travel Plan Club
Membership of the club is open to any business or organisation of any size, wholly or partly based in Colchester that shows clear commitment to the criteria outlined below.

Criteria for membership:

  1. Commitment from Senior Management to actively engage with and support staff, including on a one to one basis such as personal travel planning, to encourage travel habit change.
  2. Commitment to implement a travel plan within one year of joining the Club and to make year on year improvements in reducing car use
  3. Commitment to carry out a survey every two years to establish progress against targets/objectives
  4. Ownership in promoting their own Travel Plan and providing internal resources, including funding to achieve this effectively.
  5. Commitment to attend and actively participate in Travel Plan meetings, through sharing ideas, practical experience, and tried and tested measures and providing support to new members
  6. Payment of an annual subscription fee on a sliding scale in relation to the size of the organisation.